Latvian Transatlantic Organisation (LATO), address: 13 Alberta Street, Rīga, Latvia, (hereinafter “Organiser”) respects and values your privacy. Organisers have designed Privacy Policy to inform you on how Organisers collect and process your personal information (further “Personal Data”) that you have provided.
The Privacy Policy applies to you when you have submitted your Personal Data in the registration form (hereinafter “Registration Form”) in the internet, as a participant, media representative or as a speaker / moderator to attend The Rīga Conference (further “Conference”) organised by the Organiser.
For what purposes are your Personal Data collected and processed by the Organiser?
A) Registration and attendance
For you to be able to register and attend the Conference, the Organiser processes your Personal Data obtained via the Registration Form for identification and registration purposes. Personal Data processing is required for Organiser to take the necessary steps prior to entering into a contact on the attendance of the Conference and for the performance of contractual relations established between you and Organisers.
Please inform Organiser about your dietary preferences via Registration Form. The Organisers will use this information to accommodate your request within reasonable limitations. This Personal Data processing is necessary to accommodate the wellbeing of the Conference participants.
B) Speaker and Moderator information
If you are the Speaker or the Moderator of the Conference, the Organiser will use your Personal Data to make a bilateral contract of your involvement. Your Personal Data that are collected from the Registration Form are used for he Conference registration and attendance purposes only.
C) Photography and video
The Organiser documents the proceedings of the Conference in the photographs and video. This multimedia content is distributed in the Conference’s website (www.rigaconference.lv) and through the Organizer’s social network profiles (Facebook, Twitter, Instagram, YoutTube, Flickr) to increase the awareness and participation of the Conference. If you wish to omit any video or photo material
containing your image from content distribution, please notify the Organiser immediately. Such multimedia material will be removed and will not be used in the future.
D) Travel and stay
If you are staying in one of the Conference’s partner hotels, Organisers obtain additional Personal Data for organizing your shuttles between Riga Airport, the Conference venues and your
hotel.
What type of Personal Data the Organiser collects and processes?
A) For registration and attendance, the Organisers process Personal Data:
- Prefix or rank;
- First and last name;
- E-mail address;
- Phone number;
- Institution or Media outlet;
- Position;
- Country;
- Your photography (to be used in Conference webpage and badges)
- Travel details and hotel (to be used for ensuring local transportation from Organiser side);
- Optionally – food preferences;
B) Speaker and Moderator information at Organiser’s and the Conference websites (www.rigaconference.lv, www.lato.lv) Social network profiles (Facebook, Twitter, Instagram) and printed materials may include such Personal Data:
- Prefix or rank;
- First and last name;
- Represented institution or workplace;
- Biography and publicity photo.
During the Conference the Organiser takes photographs and video materials and you as a participant or media representative may appear on such materials which are published on the Organiser’s and the Conference’s webpage (www.rigaconference.lv, www.lato.lv) and social network profiles (Facebook, Twitter, Instagram).
For newsletters and notifications, the the Organiser use your first, last name and e-mail address to send you newsletters and notifications about the Conference.
For how long does the Organiser keep your Personal Data?
The Organiser only retain your Personal Data as long as necessary for the purposes this Personal Data was collected for.
The participant and media representative Personal Data provided upon registration for the attendance to the Conference (apart from Personal Data for sending newsletters if consented) are deleted 12 months after the last attended Conference organised by the Organiser. Organiser keeps registration and attendance data as long as the participant or media representative actively and regularly continues to register and attend further Conferences organised by the Organiser.
Photographs and videos (multimedia) of the Conference where participant or media representative Personal Data (e.g. First Name, Last Name, Position) may be included are retained and made publicly available at Organiser’s webpage (www.rigaconference.lv, www.lato.lv), and social media profiles (Facebook, Twitter, Instagram, YouTube). You have the right to object to
the such multimedia data processing and the Organiser will do its best to respect your request.
Speaker and Moderator Personal Data provided for registration, attendance, travel and accommodation (apart from Personal Data for sending newsletters if consented) are deleted 12 months after the Conference has ended, excluding Personal Data in documents which must be stored for longer periods in accordance with applicable laws and regulations, or for the establishment, exercise or defence of legal claims.
Speaker and Moderator Personal Data, including data on education and experience, fields of expertise, publications, photographs and videos are made publicly available at Organiser’s webpage (www.rigaconference.lv, www.lato.lv), and social media profiles (Facebook, Twitter, Instagram, YouTube) and printed materials. You have the right to object such data processing and the Organiser will do its best to respect your request.
Personal Data shared for receiving Organiser’s newsletters and notifications via e-mail are retained as long as you have not withdrawn your consent or unsubscribed. In this case all your Personal, Data processed for these purposes are immediately erased.
Your Personal Data protection rights
The Personal Data Processing is allowed only in case of your consent that you can
withdraw at any time. The withdrawal becomes effective for further Personal Data processing.
You are entitled to following rights:
A) Right of access: You are entitled to know if the Organiser processes your Personal Data and what Personal Data the Organiser possesses. You may inquire for a detailed and specific information about the processing carried out;
B) Right to rectification: the Organiser is under obligation to rectify inaccurate Personal Data and to complete incomplete Personal Data;
C) Right to erasure: the Organiser is obliged to erase your Personal Data upon your request and under certain circumstances;
D) Right to restriction of processing: the Organiser in certain circumstances is required to restrict the use of your Personal Data upon your request;
E) Right to data portability: Under certain circumstances You have a right to receive the Personal Data the Organiser has on you, in a structured, commonly used and machine-readable format;
F) Right to object: When the Organiser process your data based on its legitimate interest, you have a right to object to your Personal Data usage for such purposes. You can at any time object to use of your Personal Data for direct marketing purposes and the Organiser is obliged to cease to do so.
G) You have a right to lodge a complaint in the national data protection supervisory authority.
The Organiser’s contact information:
If you have any questions or requests related to the Privacy Policy or your Personal Data usage, please contact the Organiser:
Latvian Transatlantic Organisation (LATO)
13 Alberta Street, Rīga, LV – 1010, Latvia,